Credential types, shared and your own
A credential is a type, a person, the dates, and the evidence. EmployerSafety ships with a shared library of common credential types, each with a category and a default validity in months, and you add your own types alongside them. When a type has a default validity, the expiration date is proposed from the issue date and can be overridden. Types that never expire are marked so, and show as “no expiration recorded” instead of nagging.
Four statuses, computed from the date
Each credential is current, expiring soon, expired, or has no expiration recorded. Expiring soon means the date is within 30 days. The status is computed from the date on the record every time a page loads, so there is no nightly job to fall behind and no column to forget to update. The expirations page lists what is coming due across the company, and each employee page lists that person’s credentials with their status.
Certifications also feed the training status. A requirement can be satisfied by a credential, so a forklift evaluation on file makes the forklift requirement current until the evaluation expires. The training tracking page explains how requirements and statuses work together.
The certificate attached as evidence
A date without the certificate is a claim. Attach the card, the wallet-sized photo or the PDF to the credential and it is stored privately for your company and handed out through short-lived links, never a public URL. When an inspector or a customer asks to see the card, the record and the evidence are in the same place. Downloads and exports stay available if the subscription lapses.
Reading certificates in instead of typing them
Photograph a card or upload a PDF and the assistant reads the name, the credential, the issue date and the expiration into a proposed record. A person reviews it and approves. Dates that could be read two ways are flagged, and a reviewer confirms them rather than the software guessing. For a stack of certificates, the bulk import reads them page by page; confident proposals can be approved together, the rest one at a time. Nothing becomes a record without a person approving it.
Reminders and the export
Administrators choose a daily or weekly digest, or none. It covers expiring certifications together with overdue training and written-program reviews in one message. Employees see their own credentials and expiration dates when they sign in. The credentials list exports to a CSV file for a customer prequalification form, an insurer or your own audit.
What a current status means, and does not
Current means the date on the record has not passed. It does not mean the certificate is authentic or that the holder is qualified for a task; those judgments stay with a qualified person. The product says this plainly on the trust page and in the app, because a tracking tool that implies more than it knows is worse than a binder.
What it does not do
- It does not verify a certificate with the issuing body, a state licensing board or a training provider. It stores what you upload and tracks the date on it.
- It does not issue certificates or deliver the training that earns them.
- It does not decide that a person is qualified for a task. It shows whether a record exists and whether its date has passed.
- It does not look up DOT, state or federal databases. Driver qualification file tracking is a separate module and is dated the same way.
When not to buy EmployerSafety
- Your certifications are all permanent and there are few of them. A list is enough.
- You need the issuer to confirm authenticity. That is a check with the issuer, not a feature of this product.
- Your crew is under ten people. Pricing starts at ten workers and is not worth it below that.
- You only need a reminder. A calendar does that for free; this is for when the record and the proof have to be in one place.